Renewably UK - Portal

Secure Installer Platform

ICO-Compliant Document Management, Instant IBG Generation & Centralized Compliance Workflows

A centralized, audit-ready system that transforms chaotic paperwork into structured, compliant project records — accessible anytime, from anywhere.

Why Installation Companies Fail: It’s Not The Work—It’s The Records

Up to 30% of retrofit projects require compliance corrections due to documentation failures. Structured governance and audit-ready processes are essential for installers operating within funded energy schemes.

Managing renewable installations means juggling compliance certificates, customer contracts, IBG policies, scheme submissions, planning approvals, installer accreditations, warranty documentation and audit requests — often across multiple projects simultaneously.

When documents are scattered across email inboxes, local drives, filing cabinets and USB sticks, risk increases exponentially. You cannot prove compliance if you cannot find the evidence. And if you cannot find it, funders will not release payment, auditors will not sign off, and disputes escalate.

The Renewably UK Platform centralises everything in one secure, searchable, audit-ready location.

Are You Accidentally Breaking ICO Regulations?

Most installers unknowingly breach UK data protection laws by storing customer data on overseas platforms

The Hidden ICO Compliance Risk

When you store customer names, addresses, contact details, or project information containing personal data, you become a Data Controller under UK GDPR and the Data Protection Act 2018. This means you have legal obligations about where and how that data is stored.

The problem: Popular tools like Dropbox, Google Sheets, Google Drive, and many cloud storage platforms routinely transfer and store UK customer data on servers located overseas — including in the United States and other non-UK jurisdictions.

ICO Breach Risk

Storing UK consumer data on overseas servers without adequate safeguards can constitute a breach of UK GDPR Article 44 (International Transfers). The ICO has enforcement powers including fines of up to £17.5 million or 4% of annual turnover, whichever is higher.

£17.5 Million

Maximum ICO Fine for GDPR Breaches

Or 4% of annual turnover - whichever is higher

Common Tools That Store Data Overseas:

Dropbox

Data stored across global infrastructure including US-based servers. No guarantee of UK-only storage.

Google Sheets / Google Drive

Data replicated across Google's worldwide server network. Customer information potentially stored in multiple countries.

OneDrive (Standard)

Microsoft's global infrastructure means data may be stored outside UK without specific configuration.

Generic Cloud Storage

Most consumer-grade cloud platforms prioritize convenience over regulatory compliance and UK data residency.

How Renewably UK Platform Keeps You Compliant

Purpose-built for UK installers with ICO compliance as a core design principle

100% UK Data Storage

All customer data stored exclusively on servers physically located in the United Kingdom. No replication to overseas data centres. No international transfers. Your customers' data never leaves UK jurisdiction.

ICO Registered Platform

Renewably UK is registered with the Information Commissioner's Office (ICO Registration No: ZC077762) and operates under strict UK GDPR compliance. We understand data controller obligations because we hold them ourselves.

Enterprise-Grade Security

Bank-level 256-bit encryption, two-factor authentication, role-based access controls, and complete audit trails. Everything the ICO expects to see during a compliance review.

Built-In Data Subject Rights

Tools to handle Subject Access Requests (SARs), data deletion requests, and data portability — all required under UK GDPR. No manual spreadsheet hunting when a customer asks "what data do you hold about me?"

Stop Risking ICO Fines. Start Using Compliant Infrastructure.

The Renewably UK Platform is designed specifically to keep installation companies compliant with UK data protection law — protecting you, and protecting your customers.

Don't Risk ICO Fines - Get Compliant Today

Join Renewably UK and gain instant access to ICO-compliant, UK-based document storage and project management

Core Platform Capabilities

Everything you need to manage installation projects professionally from a single, secure platform

Document Repository

Store all project documentation securely. Compliance certificates, customer contracts, IBG policies, installer accreditations — everything in one place, always accessible.

Instant IBG Generation

Create Insurance Backed Guarantees in seconds. Customer policy documents auto-deliver, certificates download instantly, records stored automatically.

Project Tracking

Monitor every installation from quote to completion. Track IBG status, compliance deadlines, document submissions and project milestones in real time.

Intelligent Search

Find any document in seconds. Search by project, customer name, date, document type or IBG reference. Full-text search across all stored files.

Audit Trail & Version Control

Complete visibility over who accessed what and when. Every document change logged, every version preserved, full compliance evidence maintained.

Client Access & Sharing

Share documents securely with customers, auditors or founders. Controlled permissions, time-limited access, full visibility over who sees what.

How the Platform Works

A streamlined workflow from project submission to IBG delivery

Submit New Project

Enter customer details, installation type, and project information through our simple digital form. Takes less than 2 minutes. All data captured in a structured, compliant format automatically.

Generate IBG Instantly

Click 'Generate IBG' and the system creates a fully compliant Insurance Backed Guarantee. Customer policy document auto-emails, installer certificate downloads immediately, all records saved to project folder.

Upload Supporting Documents

Drag and drop installation photos, compliance certificates, planning approvals, customer contracts — anything relevant. Documents auto-categorise, attach to project, and become instantly searchable.

Track & Access Anytime

Monitor project status from your dashboard. Need a document for an audit? Search and download in seconds. Want to share IBG proof with a customer? Generate a secure share link. Everything audit-ready, instantly accessible.

Submit New Project

Enter customer details, installation type, and project information through our simple digital form. Takes less than 2 minutes. All data captured in a structured, compliant format automatically.

Generate IBG Instantly

Upload Supporting Documents

Track & Access Anytime

Your Installer Dashboard

Everything you need at a glance

Live Project Overview

See all active projects at a glance. Status indicators show which need attention, which are awaiting documents, which have pending IBG generation.

Real-time project status updates
Filter by status, date or customer
One-click access to project folders

Smart Notifications

Never miss a compliance deadline or document expiry. Automated alerts keep you informed of upcoming renewals, missing documents, pending submissions.

Accreditation renewal reminders
IBG expiry warnings
Compliance deadline tracking

Analytics & Reporting

Track your installation volume, IBG coverage, document compliance rates. Export reports for funders, auditors or internal review.

Monthly project volume reports
IBG coverage statistics
Export data for audits

Quick Actions

Frequently used tasks accessible with one click. New project submission, IBG generation, document search — everything designed for speed.

Submit new project in under 2 minutes
Generate IBG with one click
Bulk document upload

Document Management That Actually Works

Not just storage — intelligent organization, automatic categorization, and instant retrieval.

Drag & Drop Upload

Select multiple files or entire folders. System auto-detects file types and suggests categories.

Auto-Categorization

Documents automatically tagged by type: IBG certificates, compliance docs, contracts, photos, invoices.

Instant Search

Full-text search across all documents. Find anything by filename, date, project, customer or content.

Version History

Every document update saved as a new version. Restore previous versions anytime with full audit trail.

Batch Download

Download entire project folders as ZIP files. Perfect for audit submissions or offline backup.

Controlled Sharing

Generate secure share links with expiry dates and view-only permissions. Track who accessed what.

Supported Document Types

Store any file type securely — no restrictions on format or file size

Certificates & Compliance

MCS certificates, Building Control approvals, EPC reports, DNO notifications, planning permissions

Insurance Documents

IBG policies, public liability certificates, professional indemnity, product warranties

Long-Term Coverage

Signed contracts, deposit receipts, handover checklists, customer feedback forms

Simple Claims Process

Photos (before/during/after), commissioning sheets, system diagrams, test results

Regulatory Compliance & Standards

Bluedrop Services insurance backed guarantees meet the highest industry standards and regulatory requirements

256-Bit Encryption

All data encrypted in transit and at rest using industry-standard AES-256 encryption. Same technology used by major banks and financial institutions.

SSL/TLS encryption for all data transfers
Encrypted backups stored in multiple UK locations
Zero-knowledge architecture options available

Access Control & Authentication

Multi-factor authentication, role-based permissions, and granular access controls ensure only authorized personnel access sensitive data.

Two-factor authentication (2FA) available
Role-based access permissions
IP whitelisting for sensitive accounts

UK Data Residency

All data stored exclusively on UK servers with redundant backups. Full compliance with UK GDPR and Data Protection Act 2018.

Data never leaves UK jurisdiction
ICO registered (ZC077762)
Subject Access Request (SAR) tools built-in

Complete Audit Trail

Every action logged with timestamp, user ID, and IP address. Immutable audit logs provide evidence for compliance reviews and regulatory audits.

Document access logs
Change history for all records
Export audit reports for regulators

Security Certifications & Compliance

Independent standards and regulatory alignment that support trust and audit readiness

Cyber Essentials Certified

Government-backed cybersecurity standard

ICO Registered

Registration No: ZC077762

Regular Penetration Testing

Annual security audits by certified professionals

User Roles & Management

Control who sees what with granular permission settings

Account Owner

Full system access including billing, user management, and all documents across all projects.

Manage team members
Access all projects
Billing & subscription control

Project Manager

Submit projects, generate IBGs, upload documents, view reports. Cannot manage users or billing.

Create & edit projects
Generate IBGs
Upload/download documents

View-Only Access

Read-only access to assigned projects. Ideal for accountants, surveyors, or external auditors.

View project details
Download documents
No edit permissions

Generate IBG Certificates On-Site in Seconds

Never face delays during PAS audits or customer handovers. Create and deliver Insurance Backed Guarantee certificates instantly from your mobile device or laptop.

During PAS Audits

When auditors request proof of IBG compliance, pull up your portal and generate certificates on the spot. No delays, no follow-ups, no compliance issues.

Instant proof of consumer protection compliance
Demonstrate professional systems to auditors
Email certificates directly from mobile device
Pass audit requirements in real-time

Customer Handover

Complete the professional customer experience by delivering IBG certificates the moment you finish installation. No waiting, exceptional service.

Hand over certificates before leaving site
Instant email delivery to customer inbox
Professional impression drives referrals
Meet consumer protection obligations immediately

How It Works

1.Log into the Renewably UK Platform from any device (phone, tablet, laptop)
2.Navigate to the project requiring an IBG certificate
3.Click 'Generate IBG' - certificate created instantly
4.Emailed directly to customer, download as PDF

Mobile-First Design

Optimized interface for touch devices. Same powerful features, streamlined for smaller screens.

Native Mobile Apps Coming 2026

Dedicated iOS & Android applications

iOS

iPhone & iPad

Android

Phone & Tablet

Desktop

Windows & Mac

Web

Any Browser

Access From Anywhere

Fully responsive portal accessible from desktop, tablet, or mobile. Work from the office, home, or on-site - your data is always available.

Coming Soon: Dedicated Mobile App

Native iOS & Android apps launching 2026

Upload installation photos directly from your phone
Generate IBGs on-site for instant customer delivery
Access documents during audits or customer meetings
Secure biometric login for mobile devices

Time Savings That Add Up

Less time on administration means more time for installations Based on installer feedback and internal time studies

90%

Faster Document Retrieval

Find any document in seconds, not hours

2 min

Project Submission Time

From data entry to IBG generation

100%

Audit-Ready Compliance

No scrambling for documentation

24/7

Document Access

Never wait for office hours

Real Impact: Manual Process vs Platform

Manual Process

Email IBG request to admin office
Wait 24-48 hours for processing
Certificate emailed, printed, filed manually
Customer documents sent separately
No central record of project
Documents lost in email threads
Audit requests take days to fulfill

Platform Process

Submit project in portal (2 minutes)
IBG generated instantly
Customer receives policy automatically
Installer downloads certificate immediately
All records stored in project folder
Documents searchable and accessible
Audit-ready evidence instantly available

What Installers Are Saying

Real feedback from installers using the Renewably UK Platform

Time Savings

Solar Installation Company

"We used to spend hours hunting for documents when auditors came calling. Now everything is searchable and accessible in seconds. The portal has saved us countless admin hours."

— M. Richardson, Director

IBG Generation

Heat Pump Specialist

"Instant IBG generation is a game-changer. Customers receive their insurance documentation immediately, and we can hand over certificates on-site. Hugely professional."

— S. Patel, Operations Manager

ICO Compliance

Multi-Technology Installer

"We had no idea we were non-compliant using Dropbox. The UK data residency guarantee gives us peace of mind, and our customers appreciate the professional approach to data protection."

— J. Thompson, Managing Director

Join hundreds of installers building professional compliance infrastructure

Based on installer feedback • Results may vary

Frequently Asked Questions

Common questions about the Renewably UK Platform

Document migration is quick and straightforward. You can drag and drop entire folders of existing documents, and our system will auto-categorise them by file type. Most installers complete their initial upload within 1-2 hours. We also offer assisted migration support for larger document libraries.

Ready to Transform Your Project Management?

Join the Renewably UK network and gain instant access to the installer portal, IBG generation, and professional compliance infrastructure.

Platform access included with all Renewably UK memberships